Western Maintenance Partnership – Phase 3

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General Information
Study Number: TPF-5(394)
Lead Organization: Utah Department of Transportation
Solicitation Number: 1477
Partners: CA, ID, MT, NV, OK, SD, TX, UT, WA
Status: Cleared by FHWA
Est. Completion Date: Jun 30, 2024
Contract/Other Number:
Last Updated: Apr 25, 2022
Contract End Date:
Financial Summary
Contract Amount:
Total Commitments Received: $120,000.00
100% SP&R Approval: Approved
Contact Information
Lead Study Contact(s): David Stevens
davidstevens@utah.gov
Phone: 801-589-8340
Organization Year Commitments Technical Contact Name Funding Contact Name Contact Number Email Address
California Department of Transportation 2019 $15,000.00 Bill Farnbach Sang Le (916)701-3998 sang.le@dot.ca.gov
Idaho Department of Transportation 2019 $5,000.00 Nestor Fernandez Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2020 $5,000.00 Nestor Fernandez Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2021 $5,000.00 Nestor Fernandez Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Montana Department of Transportation 2019 $5,000.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Montana Department of Transportation 2020 $5,000.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Montana Department of Transportation 2021 $5,000.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Montana Department of Transportation 2022 $0.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Nevada Department of Transportation 2022 $15,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Oklahoma Transportation 2023 $15,000.00 Alex Calvillo Ron Curb (405)420-9163 rcurb@odot.org
South Dakota Department of Transportation $0.00
Texas Department of Transportation 2019 $15,000.00 Dan Stacks Ned Mattila 512-416-4727 ned.mattila@txdot.gov
Utah Department of Transportation 2019 $15,000.00 Shawn Lambert David Stevens 801-589-8340 davidstevens@utah.gov
Washington State Department of Transportation 2019 $15,000.00 James Morin James Morin 360-705-7803 MORINJ@WSDOT.WA.GOV

Study Description

In the 1980's the Rocky Mountain Maintenance Tour established a highly effective forum for the exchange of information, techniques, policies and strategies for the maintenance of the Highway System. Since that time the role of Maintenance as a critical element in the overall management of the State Highway infrastructure has increased. Most Maintenance managers have been completely replaced since the ending of the Rocky Mountain Maintenance Tour. The primary focus has also shifted from new construction and major rehabilitation to more attention to infrastructure preservation and asset management via cost effective maintenance. Reactive maintenance alone is not adequate to overcome the challenges of rapid deterioration of roads, considering aging of the infrastructure and growing economic constraints. The Western Maintenance Partnership (WMP) previously ran from 2006-2014 as TPF-5(145), and from 2015-2019 as TPF-5(312). This 5-year continuation of the WMP will pool the efforts of the participating agencies to provide a focused look at Maintenance, and will partner with WASHTO states to share experiences, innovations, expertise and solutions to the complex management of highway assets. Maintenance issues include policies, practices, specifications, field investigations, applied research, materials, and training. It is expected that a roundtable and sharing of field experience via hands on demonstration of features will be key elements of the annual meetings.

Objectives

The purpose of the Western Maintenance Partnership (WMP) continuation is to provide a partnering forum for promoting effective maintenance strategies through the following objectives: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide a means to define, support and share technology of mutual interest. - Provide funds for formal training presentations during the annual workshop. - Provide funds for management support of WMP. - Provide funds for special studies, investigations, research and training.

Scope of Work

The minimum funding contribution is needed to: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide funds for formal training presentations during the annual workshop. - Provide a forum to define, support and share technology of mutual interest. - Implement task orders, as designated by the WMP members. - Provide funds to manage the WMP's operations and to maintain a web site that would display meeting reports, state guidelines and specifications.

Comments

This will be a 5-year project with likely renewal, running approximately from July 1, 2019 to June 30, 2024. Additional meetings, besides the annual conferences and annual workshops, are possible. The proposed budget can be used to cover the cost of meeting arrangements, state travel, and a meeting report. Each participating state is expected to provide total funding of $15,000 for the first 3 years of the project period. The 3-year commitment/obligation of funds can be split over the 3 years or the full amount can be committed/obligated in the first year of the program. Many of the WASHTO states have expressed interest in continuing the program. Proceedings from the annual conferences and annual workshops will be documented by reports. Please indicate in your commitment comments if you plan to use non-SP&R funding.

Subjects: Maintenance

Documents Attached
Title File/Link Type Privacy Download
2021 4th Quarter TPF-5(394) 2021 4th quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 3rd Quarter TPF-5(394) 2021 3rd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 2nd Quarter TPF-5(394) 2021 2nd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 1st Quarter TPF-5(394) 2021 1st quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 Virtual WASHTO SCOM Business Meeting Report 2020WASHTO_SCOM_MeetingReport.pdf Report Public
2020 4th Quarter TPF-5(394) 2020 4th quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 3rd Quarter TPF-5(394) 2020 3rd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 2nd Quarter TPF-5(394) 2020 2nd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 1st Quarter TPF-5(394) 2020 1st quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 4th Quarter TPF-5(394) 2019 4th quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 3rd Quarter TPF-5(394) 2019 3rd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 2nd Quarter TPF-5(394) 2019 2nd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 1st Quarter TPF-5(394) 2019 1st quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
Acceptance Memo TPF-5(394) Acceptance memo TPF5394.PDF Memorandum Public
Documents Attached
Title File/Link Type Privacy Download
Waiver Approval Letter Approval of SP&R Waiver Pooled Fund Solicitation #1477.pdf Memorandum Public

Western Maintenance Partnership – Phase 3

General Information
Study Number: TPF-5(394)
Lead Organization: Utah Department of Transportation
Solicitation Number: 1477
Partners: CA, ID, MT, NV, OK, SD, TX, UT, WA
Status: Cleared by FHWA
Est. Completion Date: Jun 30, 2024
Contract/Other Number:
Last Updated: Apr 25, 2022
Contract End Date:
Financial Summary
Contract Amount:
Total Commitments Received: $120,000.00
100% SP&R Approval:
Contact Information
Lead Study Contact(s): David Stevens
davidstevens@utah.gov
Phone: 801-589-8340
Commitments by Organizations
Organization Year Commitments Technical Contact Name Funding Contact Name Contact Number Email Address
California Department of Transportation 2019 $15,000.00 Bill Farnbach Sang Le (916)701-3998 sang.le@dot.ca.gov
Idaho Department of Transportation 2019 $5,000.00 Nestor Fernandez Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2020 $5,000.00 Nestor Fernandez Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2021 $5,000.00 Nestor Fernandez Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Montana Department of Transportation 2019 $5,000.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Montana Department of Transportation 2020 $5,000.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Montana Department of Transportation 2021 $5,000.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Montana Department of Transportation 2022 $0.00 Doug McBroom Chad DeAustin 4064446269 cdeaustin@mt.gov
Nevada Department of Transportation 2022 $15,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Oklahoma Transportation 2023 $15,000.00 Alex Calvillo Ron Curb (405)420-9163 rcurb@odot.org
Texas Department of Transportation 2019 $15,000.00 Dan Stacks Ned Mattila 512-416-4727 ned.mattila@txdot.gov
Utah Department of Transportation 2019 $15,000.00 Shawn Lambert David Stevens 801-589-8340 davidstevens@utah.gov
Washington State Department of Transportation 2019 $15,000.00 James Morin James Morin 360-705-7803 MORINJ@WSDOT.WA.GOV

Study Description

Study Description

In the 1980's the Rocky Mountain Maintenance Tour established a highly effective forum for the exchange of information, techniques, policies and strategies for the maintenance of the Highway System. Since that time the role of Maintenance as a critical element in the overall management of the State Highway infrastructure has increased. Most Maintenance managers have been completely replaced since the ending of the Rocky Mountain Maintenance Tour. The primary focus has also shifted from new construction and major rehabilitation to more attention to infrastructure preservation and asset management via cost effective maintenance. Reactive maintenance alone is not adequate to overcome the challenges of rapid deterioration of roads, considering aging of the infrastructure and growing economic constraints. The Western Maintenance Partnership (WMP) previously ran from 2006-2014 as TPF-5(145), and from 2015-2019 as TPF-5(312). This 5-year continuation of the WMP will pool the efforts of the participating agencies to provide a focused look at Maintenance, and will partner with WASHTO states to share experiences, innovations, expertise and solutions to the complex management of highway assets. Maintenance issues include policies, practices, specifications, field investigations, applied research, materials, and training. It is expected that a roundtable and sharing of field experience via hands on demonstration of features will be key elements of the annual meetings.

Objectives

The purpose of the Western Maintenance Partnership (WMP) continuation is to provide a partnering forum for promoting effective maintenance strategies through the following objectives: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide a means to define, support and share technology of mutual interest. - Provide funds for formal training presentations during the annual workshop. - Provide funds for management support of WMP. - Provide funds for special studies, investigations, research and training.

Scope of Work

The minimum funding contribution is needed to: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide funds for formal training presentations during the annual workshop. - Provide a forum to define, support and share technology of mutual interest. - Implement task orders, as designated by the WMP members. - Provide funds to manage the WMP's operations and to maintain a web site that would display meeting reports, state guidelines and specifications.

Comments

This will be a 5-year project with likely renewal, running approximately from July 1, 2019 to June 30, 2024. Additional meetings, besides the annual conferences and annual workshops, are possible. The proposed budget can be used to cover the cost of meeting arrangements, state travel, and a meeting report. Each participating state is expected to provide total funding of $15,000 for the first 3 years of the project period. The 3-year commitment/obligation of funds can be split over the 3 years or the full amount can be committed/obligated in the first year of the program. Many of the WASHTO states have expressed interest in continuing the program. Proceedings from the annual conferences and annual workshops will be documented by reports. Please indicate in your commitment comments if you plan to use non-SP&R funding.

Subjects: Maintenance

Title File/Link Type Private
Acceptance Memo TPF-5(394) Acceptance memo TPF5394.PDF Memorandum Public
2019 1st Quarter TPF-5(394) 2019 1st quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 2nd Quarter TPF-5(394) 2019 2nd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 3rd Quarter TPF-5(394) 2019 3rd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2019 4th Quarter TPF-5(394) 2019 4th quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 1st Quarter TPF-5(394) 2020 1st quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 2nd Quarter TPF-5(394) 2020 2nd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 3rd Quarter TPF-5(394) 2020 3rd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 4th Quarter TPF-5(394) 2020 4th quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 1st Quarter TPF-5(394) 2021 1st quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 2nd Quarter TPF-5(394) 2021 2nd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 3rd Quarter TPF-5(394) 2021 3rd quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2021 4th Quarter TPF-5(394) 2021 4th quarter rpt_TPF-5(394) WMP.docx Quarterly Progress Report Public
2020 Virtual WASHTO SCOM Business Meeting Report 2020WASHTO_SCOM_MeetingReport.pdf Report Public
Title File/Link Type Private
Waiver Approval Letter Approval of SP&R Waiver Pooled Fund Solicitation #1477.pdf Memorandum Public

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