Western Maintenance Partnership

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General Information
Study Number: TPF-5(312)
Lead Organization: Utah Department of Transportation
Solicitation Number: 1374
Partners: CA, ID, MT, NV, OK, TX, UT, WA
Status: Closed
Est. Completion Date: Jun 30, 2019
Contract/Other Number:
Last Updated: May 11, 2021
Contract End Date:
Financial Summary
Contract Amount:
Total Commitments Received: $125,000.00
100% SP&R Approval: Approved
Contact Information
Lead Study Contact(s): David Stevens
davidstevens@utah.gov
Phone: 801-589-8340
FHWA Technical Liaison(s): Arlene Kocher
arlene.kocher@dot.gov
Organization Year Commitments Technical Contact Name Funding Contact Name Contact Number Email Address
California Department of Transportation 2015 $10,000.00 Angel Graves Sang Le (916)701-3998 sang.le@dot.ca.gov
California Department of Transportation 2016 $5,000.00 Angel Graves Sang Le (916)701-3998 sang.le@dot.ca.gov
California Department of Transportation 2018 $5,000.00 Angel Graves Sang Le (916)701-3998 sang.le@dot.ca.gov
Idaho Department of Transportation 2015 $5,000.00 Steve Spoor Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2016 $5,000.00 Steve Spoor Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2017 $5,000.00 Steve Spoor Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Montana Department of Transportation 2015 $15,000.00 Jon Swartz Susan Sillick 406-444-7693 ssillick@mt.gov
Nevada Department of Transportation 2016 $5,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Nevada Department of Transportation 2017 $5,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Nevada Department of Transportation 2018 $5,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Oklahoma Transportation 2015 $5,000.00 Brad Mirth Ron Curb (405)420-9163 rcurb@odot.org
Oklahoma Transportation 2016 $5,000.00 Brad Mirth Ron Curb (405)420-9163 rcurb@odot.org
Oklahoma Transportation 2017 $5,000.00 Brad Mirth Ron Curb (405)420-9163 rcurb@odot.org
Texas Department of Transportation 2015 $15,000.00 Michael Lee Ned Mattila 512-416-4727 ned.mattila@txdot.gov
Utah Department of Transportation 2015 $15,000.00 Daniel Page David Stevens 801-589-8340 davidstevens@utah.gov
Utah Department of Transportation 2016 $0.00 Daniel Page David Stevens 801-589-8340 davidstevens@utah.gov
Washington State Department of Transportation 2015 $15,000.00 Chris Christopher Kim Willoughby 360-705-7978 willouk@wsdot.wa.gov

Study Description

In the 1980's the Rocky Mountain Maintenance Tour established a highly effective forum for the exchange of information, techniques, policies and strategies for the maintenance of the Highway System. Since that time the role of Maintenance as a critical element in the overall management of the State Highway infrastructure has increased. Most Maintenance managers have been completely replaced since the ending of the Rocky Mountain Maintenance Tour. The primary focus has also shifted from new construction and major rehabilitation to more attention to infrastructure preservation and asset management via cost effective maintenance. Reactive maintenance alone is not adequate to overcome the challenges of rapid deterioration of roads, considering aging of the infrastructure and growing economic constraints. The Western Maintenance Partnership (WMP) previously ran from 2006-2014 as TPF-5(145). This 5-year continuation of the WMP will pool the efforts of the participating agencies to provide a focused look at Maintenance, and will partner with WASHTO states to share experiences, innovations, expertise and solutions to the complex management of highway assets. Maintenance issues include policies, practices, specifications, field investigations, applied research, materials, and training. It is expected that a roundtable and sharing of field experience via hands on demonstration of features will be key elements of the annual meetings.

Objectives

The purpose of the Western Maintenance Partnership (WMP) continuation is to provide a partnering forum for promoting effective maintenance strategies through the following objectives: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide a means to define, support and share technology of mutual interest. - Provide funds for formal training presentations during the annual workshop. - Provide funds for management support of WMP. - Provide funds for special studies, investigations, research and training.

Scope of Work

The minimum funding contribution is needed to: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide funds for formal training presentations during the annual workshop. - Provide a forum to define, support and share technology of mutual interest. - Implement task orders, as designated by the WMP members. - Provide funds to manage the WMP's operations and to maintain a web site that would display meeting reports, state guidelines and specifications.

Comments

This will be a 5-year project with likely renewal, running from July 1, 2014 to June 30, 2019. Additional meetings, besides the annual conferences and annual workshops, are possible. The proposed budget can be used to cover the cost of meeting arrangements, state travel, and a meeting report. Each participating state is expected to provide total funding of $15,000 for the first 3 years of the project period. The 3-year commitment/obligation of funds can be split over the 3 years or the full amount can be committed/obligated in the first year of the program. Many of the WASHTO states have expressed interest in continuing the program. Proceedings from the annual conferences and annual workshops will be documented by reports. Please indicate in your commitment comments if you plan to use non-SP&R funding.

Subjects: Maintenance

Documents Attached
Title File/Link Type Privacy Download
Closeout Letter TPF-5(312) Closeout Memo.pdf Memorandum Public
TPF-5(312) Final Report - October 2020 TPF-5(312) WMP Final Report_16Oct2020.pdf Final Report Public
2020 3rd Quarter TPF-5(312) 2020 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2019 3rd Quarter TPF-5(312) 2019 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2019 2nd Quarter TPF-5(312) 2019 2nd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2019 1st Quarter TPF-5(312) 2019 1st quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 4th Quarter TPF-5(312) 2018 4th quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 3rd Quarter TPF-5(312) 2018 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 2nd Quarter TPF-5(312) 2018 2nd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 1st Quarter TPF-5(312) 2018 1st quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2017 4th Quarter TPF-5(312) 2017 4th quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2017 3rd Quarter TPF-5(312) 2017 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2017 2nd Quarter TPF-5(312) 2017_2nd_quarter_rpt_TPF-5(312)_WMP.docx Quarterly Progress Report Public
2017 1st Quarter TPF-5(312) 2017 1st quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 4th Quarter TPF-5(312) 2016 4th quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 3rd Quarter TPF-5(312) 2016 3rd quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 2nd Quarter TPF-5(312) 2016 2nd quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 1st Quarter TPF-5(312) 2016 1st quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 4th Quarter TPF-5(312) 2015 4th quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 3rd Quarter TPF-5(312) 2015 3rd quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 2nd Quarter TPF-5(312) 2015 2nd quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 1st Quarter TPF-5(312) 2015 1st quarterly report_TPF-5(312) WMP.docx Quarterly Progress Report Public
2014 4th Quarter TPF-5(312) 2014 4th quarterly report_TPF-5(312) WMP.docx Quarterly Progress Report Public
Acceptance Memo Acceptance memo TPF5312.PDF Memorandum Public
Match Waiver Request Match Waiver Request #1374_signed.pdf Memorandum Public
Waiver Approval Memo Approval of SP&R Waiver Solicitation#1374.pdf Memorandum Public
Documents Attached
Title File/Link Type Privacy Download
Waiver Memo Approval of SP&R Waiver Solicitation#1374.pdf Memorandum Public

Western Maintenance Partnership

General Information
Study Number: TPF-5(312)
Lead Organization: Utah Department of Transportation
Solicitation Number: 1374
Partners: CA, ID, MT, NV, OK, TX, UT, WA
Status: Closed
Est. Completion Date: Jun 30, 2019
Contract/Other Number:
Last Updated: May 11, 2021
Contract End Date:
Financial Summary
Contract Amount:
Total Commitments Received: $125,000.00
100% SP&R Approval:
Contact Information
Lead Study Contact(s): David Stevens
davidstevens@utah.gov
Phone: 801-589-8340
FHWA Technical Liaison(s): Arlene Kocher
arlene.kocher@dot.gov
Commitments by Organizations
Organization Year Commitments Technical Contact Name Funding Contact Name Contact Number Email Address
California Department of Transportation 2015 $10,000.00 Angel Graves Sang Le (916)701-3998 sang.le@dot.ca.gov
California Department of Transportation 2016 $5,000.00 Angel Graves Sang Le (916)701-3998 sang.le@dot.ca.gov
California Department of Transportation 2018 $5,000.00 Angel Graves Sang Le (916)701-3998 sang.le@dot.ca.gov
Idaho Department of Transportation 2015 $5,000.00 Steve Spoor Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2016 $5,000.00 Steve Spoor Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Idaho Department of Transportation 2017 $5,000.00 Steve Spoor Ned Parrish 208-334-8296 ned.parrish@itd.idaho.gov
Montana Department of Transportation 2015 $15,000.00 Jon Swartz Susan Sillick 406-444-7693 ssillick@mt.gov
Nevada Department of Transportation 2016 $5,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Nevada Department of Transportation 2017 $5,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Nevada Department of Transportation 2018 $5,000.00 Anita Bush Ken Chambers (775) 888-7220 kchambers@dot.state.nv.us
Oklahoma Transportation 2015 $5,000.00 Brad Mirth Ron Curb (405)420-9163 rcurb@odot.org
Oklahoma Transportation 2016 $5,000.00 Brad Mirth Ron Curb (405)420-9163 rcurb@odot.org
Oklahoma Transportation 2017 $5,000.00 Brad Mirth Ron Curb (405)420-9163 rcurb@odot.org
Texas Department of Transportation 2015 $15,000.00 Michael Lee Ned Mattila 512-416-4727 ned.mattila@txdot.gov
Utah Department of Transportation 2015 $15,000.00 Daniel Page David Stevens 801-589-8340 davidstevens@utah.gov
Utah Department of Transportation 2016 $0.00 Daniel Page David Stevens 801-589-8340 davidstevens@utah.gov
Washington State Department of Transportation 2015 $15,000.00 Chris Christopher Kim Willoughby 360-705-7978 willouk@wsdot.wa.gov

Study Description

Study Description

In the 1980's the Rocky Mountain Maintenance Tour established a highly effective forum for the exchange of information, techniques, policies and strategies for the maintenance of the Highway System. Since that time the role of Maintenance as a critical element in the overall management of the State Highway infrastructure has increased. Most Maintenance managers have been completely replaced since the ending of the Rocky Mountain Maintenance Tour. The primary focus has also shifted from new construction and major rehabilitation to more attention to infrastructure preservation and asset management via cost effective maintenance. Reactive maintenance alone is not adequate to overcome the challenges of rapid deterioration of roads, considering aging of the infrastructure and growing economic constraints. The Western Maintenance Partnership (WMP) previously ran from 2006-2014 as TPF-5(145). This 5-year continuation of the WMP will pool the efforts of the participating agencies to provide a focused look at Maintenance, and will partner with WASHTO states to share experiences, innovations, expertise and solutions to the complex management of highway assets. Maintenance issues include policies, practices, specifications, field investigations, applied research, materials, and training. It is expected that a roundtable and sharing of field experience via hands on demonstration of features will be key elements of the annual meetings.

Objectives

The purpose of the Western Maintenance Partnership (WMP) continuation is to provide a partnering forum for promoting effective maintenance strategies through the following objectives: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide a means to define, support and share technology of mutual interest. - Provide funds for formal training presentations during the annual workshop. - Provide funds for management support of WMP. - Provide funds for special studies, investigations, research and training.

Scope of Work

The minimum funding contribution is needed to: - Provide travel reimbursement funds for an annual meeting (WASHTO Committee on Maintenance) and a multi-day annual workshop/scan tour, for discussion and exchange of information and knowledge about each state's maintenance program. - Provide funds for formal training presentations during the annual workshop. - Provide a forum to define, support and share technology of mutual interest. - Implement task orders, as designated by the WMP members. - Provide funds to manage the WMP's operations and to maintain a web site that would display meeting reports, state guidelines and specifications.

Comments

This will be a 5-year project with likely renewal, running from July 1, 2014 to June 30, 2019. Additional meetings, besides the annual conferences and annual workshops, are possible. The proposed budget can be used to cover the cost of meeting arrangements, state travel, and a meeting report. Each participating state is expected to provide total funding of $15,000 for the first 3 years of the project period. The 3-year commitment/obligation of funds can be split over the 3 years or the full amount can be committed/obligated in the first year of the program. Many of the WASHTO states have expressed interest in continuing the program. Proceedings from the annual conferences and annual workshops will be documented by reports. Please indicate in your commitment comments if you plan to use non-SP&R funding.

Subjects: Maintenance

Title File/Link Type Private
TPF-5(312) Final Report - October 2020 TPF-5(312) WMP Final Report_16Oct2020.pdf Final Report Public
Waiver Approval Memo Approval of SP&R Waiver Solicitation#1374.pdf Memorandum Public
Match Waiver Request Match Waiver Request #1374_signed.pdf Memorandum Public
Acceptance Memo Acceptance memo TPF5312.PDF Memorandum Public
Closeout Letter TPF-5(312) Closeout Memo.pdf Memorandum Public
2014 4th Quarter TPF-5(312) 2014 4th quarterly report_TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 1st Quarter TPF-5(312) 2015 1st quarterly report_TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 2nd Quarter TPF-5(312) 2015 2nd quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 3rd Quarter TPF-5(312) 2015 3rd quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2015 4th Quarter TPF-5(312) 2015 4th quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 1st Quarter TPF-5(312) 2016 1st quarterly report TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 2nd Quarter TPF-5(312) 2016 2nd quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 3rd Quarter TPF-5(312) 2016 3rd quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2016 4th Quarter TPF-5(312) 2016 4th quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2017 1st Quarter TPF-5(312) 2017 1st quarter rpt TPF-5(312) WMP.docx Quarterly Progress Report Public
2017 2nd Quarter TPF-5(312) 2017_2nd_quarter_rpt_TPF-5(312)_WMP.docx Quarterly Progress Report Public
2017 3rd Quarter TPF-5(312) 2017 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2017 4th Quarter TPF-5(312) 2017 4th quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 1st Quarter TPF-5(312) 2018 1st quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 2nd Quarter TPF-5(312) 2018 2nd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 3rd Quarter TPF-5(312) 2018 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2018 4th Quarter TPF-5(312) 2018 4th quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2019 1st Quarter TPF-5(312) 2019 1st quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2019 2nd Quarter TPF-5(312) 2019 2nd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2019 3rd Quarter TPF-5(312) 2019 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
2020 3rd Quarter TPF-5(312) 2020 3rd quarter rpt_TPF-5(312) WMP.docx Quarterly Progress Report Public
Title File/Link Type Private
Waiver Memo Approval of SP&R Waiver Solicitation#1374.pdf Memorandum Public

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